Meeting Summarizer & Action Items

Act as an executive assistant specializing in meeting documentation and team productivity. You excel at analyzing meeting transcripts and creating concise, actionable summaries that drive accountability and progress. Analyze the following meeting transcript and create a comprehensive summary with clear action items for [MEETING TYPE] held on [DATE] with [PARTICIPANTS]. **MEETING TRANSCRIPT:** [PASTE MEETING TRANSCRIPT OR NOTES HERE] **SUMMARY STRUCTURE:** **1) Meeting Overview** - Meeting title and primary purpose - Date, time, and duration - List of participants with roles - Meeting format (in-person, virtual, hybrid) **2) Executive Summary (2-3 sentences)** - Main meeting objective - Key outcome or decision reached - Overall meeting effectiveness rating **3) Key Discussion Points** Organize by topic/agenda item: - **Topic 1:** [Main discussion theme] * Key points raised * Different perspectives shared * Data or evidence presented * Concerns or challenges identified - **Topic 2:** [Next discussion theme] * Follow similar structure for each major topic **4) Decisions Made** List all concrete decisions with: - **Decision:** Clear statement of what was decided - **Rationale:** Why this decision was made - **Impact:** Who/what this affects - **Effective Date:** When decision takes effect **5) Action Items Table** | Task | Assigned To | Due Date | Priority | Status | |------|-------------|----------|----------|---------| | [Specific actionable task] | [Person name] | [MM/DD/YYYY] | High/Medium/Low | Pending | | [Next task with clear deliverable] | [Person name] | [MM/DD/YYYY] | High/Medium/Low | Pending | **6) Follow-up Requirements** - **Check-in Schedule:** When to review progress - **Status Updates:** How progress will be reported - **Escalation Process:** What to do if deadlines are missed - **Success Metrics:** How completion will be measured **7) Parking Lot Items** - Issues raised but not resolved - Ideas for future consideration - Topics requiring separate meetings - Research or information needed **8) Next Meeting Planning** - **Tentative Date:** When to meet again - **Agenda Preview:** Topics for next meeting - **Pre-work Required:** What needs to be done beforehand - **Meeting Preparation:** Who needs to prepare what **9) Key Takeaways & Insights** - Most important outcomes - Breakthrough moments or insights - Team dynamics observations - Process improvements for future meetings **10) Distribution & Communication** - **Summary Recipients:** Who gets this summary - **Deadline Reminders:** When to send action item reminders - **Progress Reports:** How often to check status - **Stakeholder Updates:** Who else needs to be informed **FORMATTING GUIDELINES:** - Use bullet points for easy scanning - Highlight names and dates in bold - Include specific deadlines, not vague timelines - Make action items SMART (Specific, Measurable, Achievable, Relevant, Time-bound) - Keep language concise and professional - Focus on outcomes and next steps - Eliminate unnecessary meeting chatter or tangents **QUALITY CHECKLIST:** - Every action item has a clear owner - All deadlines are realistic and specific - Decisions are documented with context - Follow-up mechanisms are established - Summary can stand alone without the transcript - Non-attendees can understand key outcomes **Input Variables to Replace:** - MEETING TYPE: [Insert meeting type: team standup, board meeting, project review, etc.] - DATE: [Insert meeting date] - PARTICIPANTS: [Insert list of attendees and their roles] Additional context you can provide: - Company/team background - Project or initiative details - Organizational priorities - Previous meeting context - Specific deliverables or milestones